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NFCA Convention Exhibit Show

What is the NFCA Convention?

The NFCA National Convention is the largest gathering of softball coaches and exhibitors on earth. Your company won’t want to miss the opportunity to get in front of decision-makers from all levels of our sport in San Antonio, Texas, December 7-10, 2022! The 2022 NFCA Exhibit Show will run on December 8th and 9th.

Applications will be released for general registration on Wednesday, September 7th at 10 AM ET. If the Exhibit Show space sells out, companies will be placed on a waitlist in NFCA loyalty ranking order first, then following time stamp submissions on the application.

Why exhibit at the Show?

 Softball is growing at unprecedented rates. Ultimately, “We have the people that want your product.” - Kris Ganeff, University of Notre Dame Associate Head Coach


2022 Convention Exhibitor Application

All 10' x 10' booths are $1600/booth. All 6' tables are $1100/table.

APPLICATIONS ARE NOW OPEN!

 


Please read the following before submitting your Exhibitor Application

HOW TO APPLY

STEPS TO APPLY
  • Please fill out your application carefully and completely.
  • The company information you provide on your submitted application will be copy/pasted and displayed on our website, digital program and Convention app. Only one company per application may be submitted.
  • Provide the contact information for the individual who will be the main point of contact and in charge of communication and execution leading up to the show.

WHAT DETERMINES YOUR BOOTH PLACEMENT

  • The NFCA uses a loyalty rankings program to determine Convention booth placement.
  • Official Sponsors and Partners have first priority for Convention booth selection.
  • For all other companies, any direct participation with the NFCA helps boost your ranking for Convention booth placement, including: sponsorship opportunities, advertising, other NFCA event booth space, membership status, and much more.
  • For more information email Marketing Manager, Saralyn Campbell at saralyn@nfca.orgsaralyn@nfca.org.

WHAT'S INCLUDED IN AN EXHIBIT BOOTH

What comes with a 10' x 10' booth?

  • 8' High Backwall Drape Color: Black
  • 3' High Sidewalls Drape Color: Black
  • One ( 1 ) 6' Black Skirted Table
  • Two ( 2 ) Black Plastic Contour Chairs
  • One ( 1 ) Wastebasket
  • One ( 1 ) 17" x 11" Booth ID Sign
  • (4) Exhibit show credentials (option to purchase (6) credentials for a maximum of (10) per company for $50/each)
  • (1) Complimentary Event-Only credential (with access to each of the evening social events). Additional credentials may be purchased for $25/event/person.
  • Quarter-page ad in digital Convention program
  • Logo placement & website link on NFCA website & in Convention app
  • Voluntary participation in Digital Auction
What comes with a 6' table top only* setup?

  • One ( 1 ) 6' Black Skirted Table
  • Two ( 2 ) Black Plastic Contour Chairs
  • One ( 1 ) Wastebasket
  • One ( 1 ) 17" x 11" Booth ID Sign
  • (4) Exhibit show credentials (option to purchase (6) credentials for a maximum of (10) per company for $50/each)
  • (1) Complimentary Event-Only credential (with access to each of the evening social events). Additional credentials may be purchased for $25/event/person.
  • Quarter-page ad in digital Convention program
  • Logo placement & website link on NFCA website & in Convention app
  • Voluntary participation in Digital Auction

*Please note, 6’ table setups are limited to the top of the table itself. Per hotel policy and fire marshall regulation, exhibitors will not be permitted to display in front of, on the sides of, or behind the 6’ table. This includes banners, backdrops, any product, or signage. Displays are confined to the top of the table only.

2022 EXHIBIT SHOW SCHEDULE

Wednesday, December 7
Exhibitor Registration/Set-Up – 3:00pm-7:00pm

Thursday, December 8
Exhibitor Registration/Set-Up – 8:00am-11:00am
Exhibit Show OPEN – 11:00am-6:30pm
Exhibit Hall Happy Hour – 5:00 pm-6:30 pm

Friday, December 9
Exhibit Show OPEN – 9:00am-3:00pm
Live Sponsor Event and Raffle – Noon
Exhibitor Tear Down/Move Out – 3:00pm-5:00pm

*All times are local to destination.

EXHIBTOR CREDENTIALS

PLEASE NOTE: Exhibitor credentials allow you access to the Thursday/Friday Exhibit Show, Thursday/Friday breakfast and the Thursday Exhibit Hall Happy Hour ONLY. An Exhibitor credential is NOT a Convention attendee credential and does not grant you the same access to Convention as a regular Convention attendee. If interested in attending speaker sessions, see the special options below.

Exhibitor Event-Only Credentials: The NFCA will comp one (1) event-only credential (with access to each of the evening social events) per registered company, per booth space purchased (i.e. if a company purchases three (3) booth spaces, they will receive three (3) comped event-only credentials). Additional event-only credentials for the evening social events are available for purchase at $25/each through our office, online, or on-site at registration.

Convention Attendee Credential for Exhibitors: Convention Attendee Credentials for Exhibitors are available for $200/each for any paid Exhibitor who wishes to have full access to all events associated with the NFCA Convention to include: speaker sessions, meals, evening social events, and the Hall of Fame dinner. Only those present at the Convention and included on the initial company badge list are eligible for this discount.

EXHIBIT SHOW ACTIVITIES

Digital Auction
Exhibitors are invited to donate products, services, subscriptions, etc. to the NFCA’s Digital Auction, housed within the Convention app, and runs the week leading up to Convention. The auction will close on Thursday evening for item pickup or to coordinate shipping on Friday morning.

Happy Hour
Exhibit Hall Happy Hour is on Thursday, December 8, from 5:00-6:30 pm.

Featured Events
Unique opportunities in the Exhibit Hall

Interested in sponsoring an Exhibit Hall event? Email Saralyn Campbell at saralyn@nfca.orgsaralyn@nfca.org or call 502-409-4600.

HOTEL INFO

Hotel Information: JW Marriott San Antonio Hill Country Resort & Spa

Hotel Booking cut off date: November 18, 2022 (Subject to availability)

  • Address: 23808 Resort Parkway, San Antonio, TX 78261
  • Phone: (210) 276-2500
  • Check In: 4:00 p.m.
  • Check Out: 11:00 a.m.
  • Special Discout Rate: $159/NIGHT PLUS TAX

Please use room block code "NFCA" when booking a room.

 

 

Questions? Email Marketing Manager, Saralyn Campbell at saralyn@nfca.org.

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