NFCA Convention Exhibit Show

What is the NFCA Convention?

The NFCA National Convention is the largest gathering of softball coaches and exhibitors on earth. The Exhibit Show is your chance to connect in-person with thousands of softball coaches from all levels of the game. As interest and investment in women’s sports continues to grow, the Exhibit Show puts your products and services in front of key decision-makers who are actively seeking solutions and partnerships.

Held December 11–12, 2025, in Las Vegas, the Exhibit show is part of the NFCA National Convention. Booth space is limited and applications are now open. Each 10' x 10' booth is $1,900. To apply, review the information below and submit your application!

*If the Exhibit Show sells out, companies will be placed on a waitlist based on the time of submission of their application.

Why exhibit at the Show?

Softball is growing at unprecedented rates. Ultimately, “We have the people that want your product.” - Kris Ganeff, University of Notre Dame Associate Head Coach

"By attending the Exhibit Show our business really took off the ground. We're really grateful for the opportunity to attend NFCA events. They have helped grow our business." - Marco Soto, Soto Gloves (current exhibitor)

2025 Convention Exhibitor Application

Applications are now open. Please review the steps details under ‘How to Apply’ before entering the Exhibitor Portal and completing your application. Space is limited.

Please email annie@nfca.org with any questions.

HOW TO APPLY

STEPS TO APPLY

Create a new Exhibitor Portal account or log in with an existing account.
Once logged in, click on the "Convention & Exhibit Show" button.
Please fill out your application carefully and completely.
The company information you provide on your submitted application will be copy/pasted and displayed on our website, digital program and Convention app. Only one company per application may be submitted.
Provide the contact information for the individual who will be the main point of contact and in charge of communication and execution leading up to the show.
An NFCA staff member will reach out to you at the email entered on the application with next steps when it is your company's turn to select.

WHAT DETERMINES YOUR BOOTH PLACEMENT

The NFCA uses a loyalty rankings program to determine Convention booth placement.
Official Sponsors and Partners have first priority for Convention booth selection.
For all other companies, any direct participation with the NFCA helps boost your ranking for Convention booth placement, including: sponsorship opportunities, advertising, other NFCA event booth space, membership status, and much more.
For more information email Director of Outreach, Annie Gordon at annie@nfca.org.

WHAT'S INCLUDED IN AN EXHIBIT BOOTH

What comes with a 10' x 10' booth ($1,900)?

8' High Backwall Drape Color: Black
3' High Sidewalls Drape Color: Black
One ( 1 ) 6' Black Skirted Table
Two ( 2 ) Black Plastic Contour Chairs
One ( 1 ) Wastebasket
One ( 1 ) 17" x 11" Booth ID Sign
(4) Exhibit show credentials (option to purchase (6) credentials for a maximum of (10) per company for $50/each)
Quarter-page ad in digital Convention program
Logo placement & website link on NFCA website & in Convention app
Voluntary participation in Digital Auction

2025 EXHIBIT SHOW SCHEDULE

Wednesday, December 10
Exhibitor Registration/Set-Up – 3:00pm-7:30pm

Thursday, December 11
Exhibitor Registration/Set-Up – 7:30am-11:00am
Exhibit Show OPEN – 11:00am-6:30pm
Exhibit Hall Happy Hour – 5:00 pm-6:30 pm

Friday, December 12
Exhibit Show OPEN – 9:00am-3:00pm
Live Sponsor Event and Raffle – 1:00pm
Exhibitor Tear Down/Move Out – 3:00pm-5:00pm

*All times are local to destination.

EXHIBITOR CREDENTIALS

PLEASE NOTE: Exhibitor credentials allow you access to the Thursday/Friday Exhibit Show, Thursday/Friday breakfast and the Thursday Exhibit Hall Happy Hour ONLY. An Exhibitor credential is NOT a Convention attendee credential and does not grant you the same access to Convention as a regular Convention attendee. If interested in attending speaker sessions, see the special options below.

Exhibitor Event-Only Credentials: Event-only credentials for the evening social events are available for purchase at $35/each through our office, online, or on-site at registration.

Convention Attendee Credential for Exhibitors: Convention Attendee Credentials for Exhibitors are available for an additional fee for any paid Exhibitor who wishes to have full access to all events associated with the NFCA Convention to include: speaker sessions, meals, evening social events, and the Hall of Fame dinner. Only those present at the Convention and included on the initial company badge list are eligible for this discount.

EXHIBIT SHOW ACTIVITIES

Digital Auction
Exhibitors are invited to donate products, services, subscriptions, etc. to the NFCA’s Digital Auction, housed within the Convention app, and runs the week leading up to Convention. The auction will close on Thursday evening for item pickup or to coordinate shipping on Friday morning.

Happy Hour
Exhibit Hall Happy Hour is on Thursday, December 11, from 5:00-6:30 pm.

Live Raffle and Giveaways
Exhibit Hall live raffle and giveaways on December 12 at 1:00 pm.

Featured Events
Unique opportunities in the Exhibit Hall

Interested in sponsoring an Exhibit Hall event? Email Annie Gordon at annie@nfca.org or call 502-409-4600.